Board Minutes - edison

2009-10

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(Board Approval Pending)

MINUTES OF EDISON PTSA
BOARD MEETING
October 13, 2009

The meeting was called to order by Teresa Hannah.

Secretary’s Report: Minutes from the September 8, 2009 PTSA Board meeting were approved. (Motion by Jill Parr; Second by Monica Martin; Unanimous Approval)

Treasurer’s Report: Cynthia Steverson presented the September 30, 2009 report.

Council Delegate: Teresa Hannah reported on last council meeting.

VP-High School: Jill Parr reported. We will have a speaker, David Bernson, in January and another speaker in the spring. Will need many test monitors for testing that begins in the spring.
VP-Middle School: Monica Martin reported, volunteers needed to help with shadow days.

Committee Reports:
Website – Lori Stewart reported Power School is up and running. Grade reps can have control over their website page, training available. Photos are always needed.

Membership/Directory – Stacy Loeffler reported they are working on database for CD and will need help with data entry for this project.

Hospitality – Brooke Hargrove reported, taking volunteers for parent/teacher conference meals and teacher breakfasts.

Unfinished Business:
Fieldhouse Sound System - report by Roberta Clark. Final bid is $17,739.27. TPS is paying for installation with bond funds. Plans continue to advance. Grant money not available. Board approved using Special Project funds to purchase sound system. (Motion by Lori Stewart; Second by Lynne Smith; motion passed, not unanimous)
Landscaping - report by Lynne Smith. Trees, shrubs and grass to be planted October 16.

New Business:
    AVID – Advancement Via Individual Determination program described by Laura McElhaney.
   Edison Reads a Million Campaign – described by Susan Griffin, taking place in MS and HS, involving all students and teachers. $100 requested for display case items, Board approved. (Motion by Jill Parr; Second by Marilyn Cox; unanimous approval)
   America’s Choice program – described by S. Griffin, ACT based program occurring in math and reading classes.
Weekly E-mails – Marilyn Cox discussed how long notices to stay on, plan to delete after one month.
Volunteer Coordinator – Hilda Lissonet reported as new coordinator. Requested all hours be logged or emailed to Monica Martin.

Principal’s Report:
HS did not meet AYP, on probation.
Parent-teacher conferences next week.
Tina Hamm, MS librarian awarded Librarian of the Year.

President’s Report: Teresa Hannah reporting.
Portrait photographer will be offering packages at discount for Edison seniors.
Shadow days – parent volunteers needed to host parents of shadowing students.

MS Faculty Representative: Susan Griffin reported winter play will be “Our Miss Brooks”.

HS Faculty Representative: Gayle Wallace reported on Homecoming preparations.

Grade Rep Reports:
6th Grade- Dry Gulch a success
7th Grade – Riverside Walk on November 13.
8th Grade – no report.
9th Grade – Working on homecoming float.
10th – Fundraiser underway, had successful party.
11th – Poinsettias sales underway.
12th – Poinsettias sales, parent mixer October 24th.

Announcements:
Spring Market volunteers, contact Julie LeVan at julielevan@sbcglobal.net or 378-6264.

Meeting was adjourned at 8:11pm.

Minutes taken by Marty Jelley.

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(Board Approved 10/2/09)

MINUTES OF EDISON PTSA

BOARD MEETING

September 8, 2009

The meeting was called to order by Teresa Hannah.

Secretary’s Report: Minutes from the August 18, 2009 PTSA Board meeting were approved. (Motion by Jill Parr; Second by Mary Hydrick; Unanimous Approval)

Treasurer’s Report: Cynthia Steverson presented the August 31, 2009 report. The only change was a decrease in expected income from College Conection.

Committee Reports:

College Connection – Sunday, September 13, 1-4pm at Central Park Hall, Expo Square. Need volunteers before, during and after event. Nancy Chandler coordinating. 135 colleges and other institutions attending.

MS Hoodie Sales – Have had much interest in sales, no totals yet. Will need volunteers when hoodies are ready for pick up.

TCPTA – report by Jeannie Farrar. Last meeting August 25^th. Lenora Brown is Council Liason. Proposal made that Edison PTSA provide refreshments for one councile meeting.

(Motion by Roberta Clark; Second by Jill Parr; Unanimous Approval)

Website – Donna Dement reported website is looking great, photos are always needed.

Membership/Directory – Stacy Loeffler reported sales are continuing and will occur at HS Back to School Night.

Reflections – Ellen Espigares is chair. Theme is “Beauty Is…”. The deadline for submissions will be in December.

Old Business – Fieldhouse sound system report by Roberta Clark. Plans continue to advance. Estimated cost $17,000. Grant may be obtained for video capability. Final approval is pending.

New Business

Chinese Exchange Project - Jill Parr requested for up to $500 to be used for support of the Chinese Exchange Students including admission fees, program reimbursements, welcome and/or departure parties.

(Motion by Marilyn Cox; Second by Roberta Clark; Unanimous Approval)

Landscaping Project – Report on progress by Stephanie Martell, copies of plans for Phase 1 and Phase 2 were circulated.

Principal’s Report: Mrs. Vernon reporting.

Test scores for EOI and OCCT available. Edison made AYP in every area except one (appeal being made).
New state mandate that students must pass 4 EOI exams to graduate.
Current enrollment is 1170 in HS, 932 in MS, may receive NCLB transfers but space is available.
MS is a Title I school and will receive >$200,000 in federal funding.
New program coming called AVID targeting 9^th grade classes to encourage college enrollment
TPS testing calendar now available
PSAT October 14^th, school will be in session that day but not October 19th

President’s Report: Teresa Hannah reporting.

First PTSA quarterly print newsletter will be out this month, deadline September 11 to Stacy Shifferdecker
6 new MS teachers, 5 new HS teachers, new band director and orchestra director

HS Faculty Representative: Gayle Wallace reported on more cooperation between HS and MS teachers, improving school environment. Announced Homecoming dates—MS October 7, HS October 23.

Grade Rep Reports:

6^th Grade- Working on Dry Gulch, September 29-October 1.

7^th Grade – Planning social activities and fundraiser.

8^th Grade – Planning meeting will occur soon.

9^th Grade – Selling locker organizers, parent meeting September 22nd

10^th – no report

11^th – Collecting activity fees, selling poinsettias.

12^th – Selling entertainment books and poinsettias with junior class, first parent meeting next week.

Announcements:

Speaker suggestions needed for unit meetings.

Meeting was adjourned at 8:09pm.

Minutes taken by Marty Jelley.

The meeting was called to order by Teresa Hannah. New board members were introduced.

Secretary’s Report: Minutes from the May 6, 2009 PTSA Board meeting were approved. (Motion by Jill Parr; Second by Monica Martin; Unanimous Approval)

Treasurer’s Report: Cynthia Steverson presented the budget for fiscal year 2010, and reports from 6-30-09 and 7-31-09. Audit completed this summer with no issues. Motion to present to membership approved.

College Connection – Sunday, September 13, 1-4pm at Central Park Hall, Expo Square. Need volunteers before, during and after event. Nancy Chandler coordinating.

Spring Market – No date set yet for spring 2010. Julie LeVan coordinating volunteers.

Website – Donna Dement explained enhancements with sites for each class. Email etiquette distributed. Pictures of committee chairs and board members requested. Middle school rep needed.

Membership/Directory – 232 memberships sold at schedule pick-up, will sell at back-to-school nights.

MS Hoodie Sales – Beginning first full week of school during lunch hour, need volunteers.

9^th Grade – Selling locker organizers, parent meeting September 1 at Senor Tequilas.

12^th – Selling entertainment books and will be selling poinsettias with junior class.